Many carriers lose their authority not because of major accidents, but due to basic compliance failures. Let’s explore the 5 biggest mistakes and how you can avoid them.
1. Missing or Incomplete Driver Qualification Files
DQFs are one of the first things reviewed during audits.
Avoid it by:
- Keeping updated MVRs, medical cards, CDL copies
- Conducting annual reviews
- Verifying employment history properly
2. Failing Drug & Alcohol Testing Requirements
Non-compliance with testing regulations is an immediate red flag.
Avoid it by:
- Enrolling in a consortium
- Testing pre-employment, random, post-accident, and reasonable suspicion as required
3. Inaccurate Hours of Service Logs
Falsifying or failing to maintain logs leads to serious violations.
Avoid it by:
- Using ELDs correctly
- Training drivers on log compliance
- Conducting periodic log audits
4. Neglecting Vehicle Maintenance
Improper maintenance leads to CSA violations and accidents.
Avoid it by:
- Keeping detailed maintenance files
- Scheduling preventive maintenance
- Documenting repairs and inspections
5. Ignoring Insurance Requirements
Failure to maintain proper coverage results in immediate suspension.
Avoid it by:
- Keeping active insurance on file with FMCSA
- Not allowing policies to lapse
- Working with trusted agents familiar with DOT requirements
Compliance isn’t optional — it’s survival. By focusing on these key areas, you protect your authority, your drivers, and your business long-term.